5 most common mistakes in Intrastat reports
Avoid these mistakes and save yourself problems with authorities.
When processing Intrastat reports, we encounter recurring mistakes that can lead to problems with authorities or fines. Here's an overview of the most common mistakes and how to avoid them.
1. Incorrect commodity code
The most common mistake is incorrect classification of goods according to the combined nomenclature. Each product must be classified into the correct 8-digit item.
Tip: Use the official customs tariff and consult with an expert in case of doubt. An incorrect code can lead to corrective reports.
2. Missing country of origin
For arrivals of goods, it is necessary to state the country of origin of the goods, not the country of dispatch. These may differ - for example, goods manufactured in China but shipped from Germany.
Tip: You can find the country of origin on the invoice, delivery note, or directly on the goods. If not stated, request it from the supplier.
3. Incorrect value of goods
The value of goods is stated in EUR and should correspond to the invoiced value. Common mistakes:
- Including VAT in the value (should be without VAT)
- Incorrect conversion from another currency
- Omitting ancillary costs (transport, insurance)
4. Late submission
The report must be submitted by the 15th day of the following month. Late submission can lead to reminders and fines.
Warning: The fine for not submitting a report can be up to EUR 3,320 per report!
5. Not monitoring the exemption threshold
Many companies don't realize they've exceeded the exemption threshold and are obligated to submit reports. The value is monitored cumulatively from the beginning of the year.
Tip: Set up an alert in your accounting system when reaching 80% of the exemption threshold.
How to avoid mistakes?
The best way to avoid mistakes is to entrust report processing to experts. You'll save time, avoid fines, and have certainty that everything is in order.
Contact us and we'll take care of your Intrastat reports.